Sola Security Ltd. – Hiring – Privacy Policy

This Job Candidate Privacy (“Notice”) describes what personal data Sola Security Ltd

and its affiliates (“Sola”, “We“, “Us“ or “Our“), collect and process your personal data as a candidate (“Candidate”or "You") with respect to our application and recruitment process, why we collect such personal data and how we use it. It also includes a description of Candidates’ rights regarding such data held with us.

Please read this Notice and make sure that you fully understand and agree with it. If you do not agree to this Notice, please do not provide Sola with your data.

You are not legally required to provide us with any personal data, but without it, we may not be able to process your application.

1. Collection of Data by Sola.

• Throughout the application and recruitment process, you may provide us (directly or indirectly) with personal data about you, such as:
• Contact details, such as your address, telephone number, email address etc.; URL of your LinkedIn and other online profiles;
• Identification data, such as your ID and/or passport, photographs, or other similar identifiers,resume/CV (including information such as skills, work experience, education), work-related data,etc.; We may also collect information about your residency and work permit status, that would allow us to verify your employment eligibility.
• The position for which you have been or are being considered, the source who submitted your candidacy (e.g., recruiting agency, referral); information about your candidacy and employment options (such as availability to be hired and salary expectations).
• Evaluation related information, such as candidate evaluation in designated centers, interviews and recommendations from previous employers and/or materials you or other parties (such as evaluators or background check providers) submitted in relation to your candidacy.
• Health information as required for us to accommodate work to your needs as well as to comply with government guidelines, such as personal preferences, potential disabilities, or health-related conditions.
• Any communications with Sola or other sources (such as recruiting agency and referrals) in whatever form (including email correspondence, meetings etc. including recordings and other content, such as video and voice recordings of calls and meetings you participated in, transcripts of such recordings);
• General video footage from Sola’s (or third-party providers on its behalf) CCTV security system; 
• Other information you choose to provide us with, including feedback and survey responses etc.

We may collect this data directly from you, as you provide it voluntarily through your application and candidacy review process, or from other sources such as recruitment agencies, headhunters, LinkedIn profile and your references.

We may also require you to submit sensitive data to ensure our compliance with our legal obligations under applicable law. We may also collect sensitive data as part of our background checks for specific roles as permitted or required by law. To the extent legally required, we will obtain your explicit consent prior to any such collection and use.

Your application/submission of personal data, for a certain role with Sola, will be deemed as your consent to the processing of your personal data for all purposes detailed in this Notice. If you wish to revoke such consent, you may do so at any time by contacting us at Privacy@sola.security.

2. Sola’s Use of Collected Data.

We will use and process your personal data as part of the employment application process at Sola for the following purposes:

• To evaluate your suitability for a role at Sola, and to assess your skills, qualifications and overall to verify, consider process your application and to communicate with you regarding such process;
• To contact you about other suitable roles in the future;
• To maintain our internal records of recruitment and employment applications;
• To comply with applicable legislation;
• To manage risk and enhance our security and anti-fraud measures and to create aggregated statistical or inferred data regarding our Candidates;
• To further develop and improve our recruitment process;
• To protect the rights and interests of Sola (including to resolve disputes, prevent fraud and abuse,enforce our agreements).

The lawful bases we rely on for processing personal data are (if applicable to us under privacy law):

1. You gave us your consent to the processing of your personal data (for one or more specific purposes);

2. Processing is necessary for the performance of a contract to which you are a party or in order to take steps at your request prior to entering into a contract;

3. Processing is necessary for the purposes of the legitimate interest; and/or

4. Processing is necessary for compliance with a legal obligation to which the controller is subject.

If you have questions about these uses, please contact us. Please note that the legal basis is provided for GDPR purposes only.

3. Sharing Data.

• We may disclose or otherwise allow access to any Candidates’ personal data to the following purposes:
• We may share your personal data with third-party service providers and/or sub-contractors which provide services for Sola's business operations and/or who assist us to collect, process and store your personal data for the purposes of our application and recruitment process, including any recruitment firms, recruitment and applicant tracking platform providers (for example, Comeet), background check providers, data and cyber security services, web analytics, and our business, legal, compliance, and financial advisors (collectively, "Service Providers").

Such Service Providers are authorized to use your personal data as necessary to provide these services or as otherwise authorized by us. Comeet’s privacy policy is available here.

• comply with a court order, subpoena or other legal process;
• comply with applicable law, enforce or apply Sola's terms, or protect the rights, property, or security of Sola, employees, or others. This includes exchanging information with other companies and organizations for fraud prevention and detection and credit risk reduction and any activity that Sola believes may be illegal or may expose Sola to legal liability;
• Disclose and/or transfer data internally within our family of companies, for the purposes described above or to another entity if Sola is acquired by or merged with another entity, if Sola sells or transfer a business unit or assets to another entity, or as part of a bankruptcy proceeding, or as part of any other similar business transfer. Personal data collected hereunder may also be disclosed in connection with a commercial transaction where Sola or any of its businesses are seeking financing, investment, and support or funding.

4. Data Storage.

• Your personal data will be maintained, processed, and stored by Sola and/or our Service Providers (as defined in Section 3 below) in Israel, in the applied position’s location(s), in the country(ies) where our Service Providers located, and other jurisdictions, as necessary for the proper handling of your candidacy

5. Data Retention.

• We may retain Candidates’ data even after the applied position has been filled or closed. This is done. For purposes described under Section 2 of this Notice (such as reconsidering a Candidate for other positions and opportunities at Sola or where Candidate is hired, for additional employment purposes related to their work); and as reasonably necessary to comply with our legal obligations, to resolve disputes, prevent fraud and abuse, enforce our agreements or otherwise protect our legitimate interests.

6. Security.

• Sola has taken appropriate technical and organizational measures to protect information it collects from loss, misuse, unauthorized access, disclosure, alteration, destruction, and any other form of unauthorized processing. However, Candidate should be aware, that no data security measures can guarantee 100% security.

7. Data Subject Rights

Your rights may vary, depending on the applicable law. These rights may not be available in certain

jurisdictions and/or may be subject to certain derogations or limitations. You may have the following rights:

1. to ask us to receive a copy of your personal data that stored by us;

2. to update, correct and/or delete your personal data;

3. to request the restriction of processing concerning your personal data or to object the processing of your personal data;

4. to request to obtain a copy of your personal data in a structured, commonly used and machine-readable format;

5. If we rely on consent, please note that you have the right to withdraw consent at any time; and/or

6. to lodge a complaint with a supervisory authority.

Certain personal data processed by us is or may be stored in database which is registered at the Israeli Registrar of Databases. Candidates are entitled to review the personal data held in Sola’s database about them, and if Candidates find that such personal data is incorrect, incomplete, unclear or not up-to-date, Candidates may contact us and request that the personal data be amended or deleted by sending an email to Privacy@sola.security.

If you wish to exercise your privacy rights under any other applicable law that applies to you - you may do so by contacting us via the above-mentioned email address, and we will respond within a reasonable timeframe and in accordance with applicable laws. Please note that we may require additional information, including certain personal data, to authenticate and process your request, and we may retain such data for legal purposes.

8. Changes to the Notice.

We may update this Notice to reflect changes in our privacy practices. If we do so, we will update this page prior to the change becoming effective.

9. Contact Us 

If you have any comments or questions regarding our data practices or your privacy, you can contact us at Privacy@sola.security.